Bringing it All Back Home Revisited

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Last October, I made a post saying that I was "bringing back home" all of my scattered data around the web to have more focus on this as my homesite.
As I mentioned earlier, I have been blogging regularly on samharrelson.me. I’ve also had my email hosted through an @gmail.com address, have been reading feeds through Google Reader, keeping my calendar on a free @gmail Google Calendar, keeping my documents dispersed through that associated Google Docs account as well as my Dropbox account, precious family photos on Flickr, Facebook, Posterous, Picasa and SmugMug and notes on Evernote.
That initiative lasted a solid month or two but then things fell apart. Here I am trying the same process again. This time I mean it (seriously). - I've moved my blogs (this one and adverb.fm) to a self-hosted account with BlueHost. Now that I have my OpenID setup with my domain (so I can sign in to comment or access apps just by typing in "http://www.samharrelson.com" without having to have a slew of logins and passwords), it's a win-win. - Like last time, I've primarily been using the sam@samharrelson.com email address lately. I still have my sam@adverb.fm account for adverb, my advertising blog and my school email (hosted by Google Apps) for school communications. But everything personal is going through that @samharrelson.com address and it's independently hosted (not through Google). Sure, I miss the Google Mail interface, but I've always loved Apple Mail's functionality (esp for high volume email), so that wasn't too painful. I actually enjoy being free of the Google chain there. I might run this mail through MobileMe's new interface, but not sure. I like SquirrelMail too much :) And if there's any problem with sending mail through Apple Mail, I've always got Loa Power Tools. - Speaking of being free of Google, I've also moved my calendars to iCal/MobileMe. This is incredibly painless since I have a Macbook Pro, an iPad and an iPhone. Being beholden to MobileMe rather than Google gives me a little more independence while still keeping things synced up across the board. - I'm back on OmniFocus for getting things done. Again, not difficult given the built-in sync via MobileMe and my predisposition for Apple products. - Documents-wise, I'm keeping most things in Pages/Numbers/Keynote via MobileMe so that I can have access on my Mac, iPhone or iPad relatively easily. I'm also keeping everything backed up via Dropbox and Amazon S3 via Jungle Disk. - I do most of my feed reading via the awesome Reeder app on the iPad and iPhone. On my Macbook I'm using NetNewsWire, but I rarely read feeds on the Mac anymore. The iPad is just an insanely good reading device, especially with Reeder. Of course, I also use Instapaper and Delicious when I have time to dig deeper. - Socially, I still use Twitter as my main conduit. Having been on the service for almost four years now, I find it just as useful and revolutionary today as I did back in 2006. I've pretty much moved off of Facebook but still keep a profile (with limited info) there just as a) a pointer and b) a way for friends and students to connect. I'll echo what I said last October:
I love the social web and the incredible apps that have come along these last five years. However, I also love my independence. There’s something to the “Coral Reef” idea that Dave Winer spoke of in regard to Twitter a couple of years back that appeals to me in terms of net identity. I like to think of samharrelson.com as my digital coral reef that provides the biosphere and anchor for all the species of web apps that make up my online content ecosystem. That’s the hope here.
That's still my sentiment. I'm loving not being chained to a Google account or another third party service for my digital coral reef. This time I'm planning on making that sentiment stick.

How I Get Things Done (Dec '09 Edition)

In my constant ever-evolving "Get Things Done" process, I've tried many solutions from OmniFocus to Google Tasks to RememberTheMilk to todo.txt to just a .txt file to... well, you get the idea.

However, I've been using a new flow for the past week that might have some real sticking power as it combines journaling with todo'ing (and my Moleskine) and has multiple entry/exit/access points.  Partly inspired by my pal and fellow GTD sojourner, Scott Jangro, I decided to share:

1. It all starts in the iPhone WriteRoom app where I daily create a new file labeled Year/Month/Date Day with tags like @sds (for school) @MH (for my daughter), @home (for home-related errands) etc. Some entries are todo's and some are just notes and pieces of info I'd like to remember from that day.  

 

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2.  I keep a list of about a week's worth of journaled notes on my iPhone for quick reference:

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3. These notes sync over the 'net with the SimpleText.ws (open source) instance that WriteRoom uses (which is simple and awesome):

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4. Daily, I do a quick refresh to see if there's anything I need to add/subtract or mark as very important for the next day and then email the note to two places... 

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GMail (where the notes go into special "Notes / Journal" label) and

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Evernote (where the notes go into a "Journal / Notes" notebook).

That's a great deal of redundancy (the notes also end up in a desktop folder that is sync'd with Dropbox and JungleDisk), but it's all pretty mindless backup that I don't have to fuss over. Plus, the physical act of my emailing the notes every evening to GMail, Evernote and the Dropbox folder forces me to stop for five minutes and consciously review the notes.  That's invaluable. Thanks for that idea, Scott.

So, that's how I get things done and record the things I do in Dec '09. 

I'm sure it will change either subtlety or drastically in the coming months. However, the basics have staying power!

 

 

WriteRoom is My Fav App

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I'm in absolute love with WriteRoom on the iPhone. I'm not really sure how I ever got along without this app.

In just a month or so, it has rocketed it's way onto my iPhone's prestigious first page of apps and solidly found a place in my work/thinkflow. Being able to quickly jot down todo's, compose posts, compile ideas and have them automagically sync up to the web in a fairly secure format makes me glad to have an iPhone (a feeling that comes and goes these days).

Since my school laptop is locked down and I can't install any apps, I rely a great deal on the mobile and web experience. WriteRoom is a great workaround for me on so many levels.

So, thank you, WriteRoom.  You rock.

Just needed to share that.

Web Clip Tool for Backpack

Snip 2 Backpack is a Backpack Bookmarklet that lets you snip text from a webpage and send it directly to your Backpack page as a note. First, create your bookmarklet by typing your Backpack page's email address. Then drag your new bookmarklet to your bookmarks bar. Here's what the end result looks like:

Love this idea... basically a web clipper for Backpack.

As I wrote about last week, I've made the switch from Evernote to Backpack for my workflow inbox/aggregator/containment field/processor.

One of the features of Evernote that I missed when I made this switch is Evernote's fantastic web clipping tool. However, this closes the gap a little bit.

I say a little bit b/c this clipping tool is text only. That solves a good deal of my problems, but I'd still like to see the clipper be able to grab images as well.

BTW, I'm still in love with Backpack's Journal feature.

Great Use of Backpack with Pages for Each Day.

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"I have a page set up for each day of the workweek, and I evenly distribute the action tasks for all of my marketing tactics throughout the week.

On a given day, I simply click on that day’s page and get to work on the tasks, which are within a handy checklist (see image above along the left).

Each Monday, I un-check all the lists on every page, which helps me to stay accountable to my plans and goals for my business. I can clearly see what got done and what did not get done over the previous week. After un-checking the items, I’m ready to begin another week."

I love this implementation of workflow in Backpack.

Personally, I'm using Backpack in the GTD style (main INBOX for dumping everything then sub-folders pertaining to specific contexts or actions that need to be taken).

However, it would be very cool to do a blend of my GTD style with the daily pages style and incorporate individual classes (since I'll be teaching 4-5 individual classes).

Clearly, I love todo lists more than actually acting upon them :)

From Evernote Back to Backpack

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I've been a longtime Evernote member going back to March '08 (and then a paying Premium member since June '08 shortly after they opened that functionality), but I just can't figure out the best way to integrate the service into my workflow.  I've certainly tried because I do see so much potential in the product.

However, since I've been trying to do most everything using only web apps and my iPhone, I've had a tougher time using Evernote. The Mac desktop client is beautiful and easy to use. The Windows desktop client less so. But it's the web interface that just isn't working for me (and that is the most important one at this point since I can't install the desktop client on my locked-down school Macbook).

So, I'm going back to Backpack (in the old days, I would have used my affiliate link for the program there with a little disclosure) for workflow management. The web interface is fantastic (and familiar), I can easily email in material, create seperate pages, feel secure, integrate easily with GMail, Google Calendar and be completely web-based. 

However, the killer app Backpack has going for it is the Journal feature:

I'm using it for product management, status updates to myself and as a "private twitter" etc. It's like the anti-social bookmarketing site Pinboard for micro-messaging.

The problem that has plagued Backpack (and the whole suite of 37Signals products such as Basecamp and Highrise) is the lack of iPhone apps or integration.  That's been solved by a nifty app called Satchel.  Yes, it costs $10, but it's well worth the price. Satchel is speedy, works "offline" (whatever that means anymore), and intuitive. I can also easily update my Journal through Satchel. Plus, there are hacks and apps for getting Backpack to work well as a web app (like GMail) on the iPhone if preferred.

So, between Backpack's web apps and Satchel, I'm very happy (and productive).

I'll explain more on today's Thinking.FM podcast episode.